Job Title: Consultant –Medical Affairs Resource Planning, Budgets & Contracts
• Experience with contracting and contract compliance, preferably within the Pharmaceutical industry
• Experience with budget tracking and creating spreadsheets
• Excellent interpersonal skills and responsiveness
• Strong oral and written communication skills (Bachelor’s degree preferred)
• Strong analytical and problem-solving skills.
The Consultant –Medical Affairs Resource Planning, Budgets & Contracts will be responsible for projects related to contract and budget management within therapeutic areas in the Global Medical Affairs Resource Planning organization. This position will also ensure all contracts pertaining to Medical Affairs are brought to execution in a timely, compliant and cost effective manner in support of specific Shire Medical Affairs Therapeutic Areas (TAs) timelines and goals. He/she will also be responsible for managing project budgets for Shire Medical Affairs TAs. The position’s responsibilities will include interacting with the HCP Engagements team, Launch Excellence and Planning Leads, Corporate Legal departments, Finance and Shire’s Ethics and Compliance department, to ensure that each agreement adheres to and enforces policies and applicable ethical, regulatory and clinical standards. Additional responsibilities will be tracking of payments to vendors, organizations, consultants and contractors in order to remain compliant with US and OUS HCP Engagement and Transparency guidelines plus Sarbanes Oxley guidelines.
Specific duties include:
• Manages/monitors project budgets for a specific therapeutic area, including monitoring expenditures, preparing budgetary forecasts and administering approved budgets to ensure alignment to agreed and committed budgets.
• Maintains accurate reports of actual, committed and budgeted project expenses on a bi-monthly basis, and provides appropriate management of actual expenses to achieve the budget targets including proactively alerting managers of potential issues in advance and proposing appropriate resource reallocation.
• Purchase Orders (PO) opened quickly and compliantly, and invoices paid as needed, including troubleshooting issues with Accounts Payable.
• Various ad-hoc budget-related analyses: quarter-end accrual analysis, variance analysis, management reporting, etc.
• Tracking of payments to organizations, vendors, consultants and contractors in order to remain compliant with Sarbanes Oxley.
• Budget training and accounting guidance to TAs ensuring that all expense transactions are compliant with Shire’s guidelines, standards, processes and accounting principles.