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Purchasing Contracts Manager

Job Title: Consultant –Medical Affairs Resource Planning, Budgets & Contracts

• Experience with contracting and contract compliance, preferably within the Pharmaceutical industry
• Experience with budget tracking and creating spreadsheets
• Excellent interpersonal skills and responsiveness
• Strong oral and written communication skills (Bachelor’s degree preferred)
• Strong analytical and problem-solving skills.


Job Description

The Consultant –Medical Affairs Resource Planning, Budgets & Contracts will be responsible for projects related to contract and budget management within therapeutic areas in the Global Medical Affairs Resource Planning organization. This position will also ensure all contracts pertaining to Medical Affairs are brought to execution in a timely, compliant and cost effective manner in support of specific Shire Medical Affairs Therapeutic Areas (TAs) timelines and goals. He/she will also be responsible for managing project budgets for Shire Medical Affairs TAs. The position’s responsibilities will include interacting with the HCP Engagements team, Launch Excellence and Planning Leads, Corporate Legal departments, Finance and Shire’s Ethics and Compliance department, to ensure that each agreement adheres to and enforces policies and applicable ethical, regulatory and clinical standards. Additional responsibilities will be tracking of payments to vendors, organizations, consultants and contractors in order to remain compliant with US and OUS HCP Engagement and Transparency guidelines plus Sarbanes Oxley guidelines.


Specific duties include:

Budget Management

• Manages/monitors project budgets for a specific therapeutic area, including monitoring expenditures, preparing budgetary forecasts and administering approved budgets to ensure alignment to agreed and committed budgets.
• Maintains accurate reports of actual, committed and budgeted project expenses on a bi-monthly basis, and provides appropriate management of actual expenses to achieve the budget targets including proactively alerting managers of potential issues in advance and proposing appropriate resource reallocation.
• Purchase Orders (PO) opened quickly and compliantly, and invoices paid as needed, including troubleshooting issues with Accounts Payable.
• Various ad-hoc budget-related analyses: quarter-end accrual analysis, variance analysis, management reporting, etc.
• Tracking of payments to organizations, vendors, consultants and contractors in order to remain compliant with Sarbanes Oxley.
• Budget training and accounting guidance to TAs ensuring that all expense transactions are compliant with Shire’s guidelines, standards, processes and accounting principles.

Contract Management

  • Contract management for Medical Affairs, this includes but is not limited to:
  • Develop and maintain contract templates to ensure compliance with OIG guidelines (as well as Ex-US Regulatory Guidelines).
  • Interface with Legal for contract revisions during contract negotiation.
  • Provide legal and budgetary support for HCPs/HCOs.
  • Amendments and addendums as needed.
  • Assist in the review, finalization, approval, and final sign-off of the Agreements. Interact with Corporate Legal Personnel, PSM (Purchasing and Supplier Management), Compliance, and Finance to ensure all agreements are compliant with Shire’s internal processes and Guidelines.
  • Assist in the preparation of all Medical Affairs contracts, consultant contracts with major key opinion leaders (KOLs)



Qualifications:

  •  Experience defining budget goals and objectives with key internal clients, establishing, communicating and managing teams to timelines and financial targets
  • Experience critically evaluating processes and establishing creative solutions
  • Developing and building effective client and project team relationships
  • Excellent interpersonal skills
  • Strong oral and written communication skills
  • Strong analytical and problem-solving skills
  • Ability to organize, prioritize, exercise necessary follow-through skills, and work independently
  • Handle numerous, diversified duties simultaneously under significant time pressures
  • Technically competent with various computer software (Word, Excel, PowerPoint, Visio, SharePoint, Access).


Education/Experience:

  • Bachelor's Degree, Master’s Degree a plus.
  • 5+ years of project budget and contract management experience OR previous experience working closely with finance or legal/regulatory, for a healthcare or biotechnology company or related industry experience.

 

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